YAPI's built-in privacy and security features protect your practice's private and sensitive information and prevent unauthorized access.
To setup Security and Privacy on your mobile device, go to the Configuration tab (found on the bottom menu) and scroll down to the Security and Privacy section.
Shared Secret provides an added layer of security and is used for authentication of mobile devices that run YAPI. In other words, when this option is set, a mobile device running YAPI will not be able to access any sensitive patient or practice information unless the proper shared secret string is set on a device, even if the device is authenticated on the wireless network.
To setup, a Shared Secret for mobile devices, launch YAPI on a PC, and click on the Setup and Manage section. Select Global Setup > navigate to the Options tab > find the Mobile YAPI section > then enter a Shared Secret string into the input:
When device authentication fails, an error is shown and the iPad screen is locked:
Note: Since YAPI uses a challenge-response authentication method, the shared secret is not transmitted over the network.
When a Password string is set, YAPI will require a user to provide a password when Configuration, Huddle, Care Call tabs are accessed, or when a user attempts to open the patient’s detailed information or patient’s documents.
YAPI locks the screen and opens the following page:
The screen will be locked until a proper password is entered.
Each mobile device has its own password
YAPI doesn’t provide the ability to reset a password. You will need to remove and reinstall YAPI on an iPad if you forgot the password.
YAPI provides an audible alert when an invalid password is used.
A trusted user can temporally disable password protection until YAPI restarts on a mobile device.
This feature allows a trusted user to temporarily disable password protection until YAPI restarts on a mobile device. This feature is useful when a provider or other trusted user needs to perform multiple actions that are password protected, such as accessing multiple patient documents. A trusted user is a someone who provided a valid password in a current session.
Note: To re-enable password protection you need to push the iPad Home button to terminate the current session,or simply return back to the Configuration tab and un-select the Disable Password option.
Show Patient’s Last Name on Dashboard
When this option is selected, the patient names will not show up on the Dashboard.
Show Appointment Details on Dashboard
When this option is selected, appointment details won't show up on the Dashboard.
Show Patient Information
This option specifies whether a patient’s detail information is available on Dashboard and whether password protection is required to access patient’s details.
Note: if the Password option is selected, YAPI will display a Lock icon next to the details in patient’s menu.
Password Protection for Dashboard
This feature determines if a password is required to access the Dashboard
Password Protection for Documents
This feature determines if a password is required to open an existing or create a new patient document.
Password Protection for Tabs
This feature sets whether a password is required to view Messenger, Huddle, Care Call, Tools.
Password Protection for Alerts
This feature sets whether a password is required to open an existing or create a new patient alert.
You may want to prevent YAPI messages from showing up on an iPad. To disable messaging, scroll to the Messenger section and select "DND" (Do Not Disturb)
In a typical scenario, you enable password protection for the Dashboard and set the Disable Tabs When Signing Document option in the Dashboard section. In such a case, an unauthorized access to patient’s privacy and health information is not possible.